Avaya CallPilot Manager User Manual Page 1

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Summary of Contents

Page 1 - CallPilot

BCM 4.0CallPilotDocument Status:StandardDocument Version: 03Part Code: N0027247Date: June 2006CallPilot Manager Set Up and Operation Guide

Page 2 - Trademarks

10 ContentsN0027247N0027247Directory Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103Mai

Page 3 - Task List

100 Chapter 8 Working with CCR TreesN0027247N0027247Disabling a CCR TreeBefore you make any changes to a CCR Tree, remove any references to the CCR Tr

Page 4

Chapter 8 Working with CCR Trees 101CallPilot Manager Set Up and Operation GuideChanging a nodeTo change the properties of a node1 Click the Custom Ca

Page 5

102 Chapter 8 Working with CCR TreesN0027247N0027247

Page 6 - 6 Task List

103CallPilot Manager Set Up and Operation GuideChapter 9CallPilot reportsAbout CallPilot reportsThis chapter describes CallPilot reports and explains

Page 7 - Contents

104 Chapter 9 CallPilot reportsN0027247N0027247Mailbox Information ReportThis report shows the following for each mailbox.The mailbox can have one or

Page 8

Chapter 9 CallPilot reports 105CallPilot Manager Set Up and Operation GuideNOADDRESSAddress is not specified.ALTDN1Alternate extension 1 is defined.AL

Page 9

106 Chapter 9 CallPilot reportsN0027247N0027247All Mailbox Activity ReportThe Mailbox Activity Report shows seven-day usage information for all Subscr

Page 10

Chapter 9 CallPilot reports 107CallPilot Manager Set Up and Operation GuideCCR Tree Usage ReportThis report shows the Tree number, the Greeting Tables

Page 11

108 Chapter 9 CallPilot reportsN0027247N0027247The CCR Tree Report shows the following.Port Usage/Call Handling ReportThis report summarizes inbound a

Page 12 - 12 Contents

Chapter 9 CallPilot reports 109CallPilot Manager Set Up and Operation Guide• does not include the current day, because record collection for this day

Page 13 - Chapter 1

Contents 11CallPilot Manager Set Up and Operation GuideChanging CallPilot Manager settings from a remote telephone . . . . . . . . . . . . . 131Chang

Page 14 - Contact Center

110 Chapter 9 CallPilot reportsN0027247N0027247• If a caller requests several documents during a call, there are several lines in the report, each wit

Page 15 - Acronyms

Chapter 9 CallPilot reports 111CallPilot Manager Set Up and Operation Guide*Contact Center parametersAppears if Contact Center is installed. The Prima

Page 16 - Symbols and text conventions

112 Chapter 9 CallPilot reportsN0027247N0027247Message Usage ReportThe Message Usage Report shows the number of minutes of storage available on the vo

Page 17

113CallPilot Manager Set Up and Operation GuideChapter 10CallPilot system propertiesSetting the system properties1 Click the Configuration heading.2 C

Page 18 - Using the dialpad

114 Chapter 10 CallPilot system propertiesN0027247N00272479 Select the Enable External Initialization check box if you want subscribers to be able to

Page 19 - How to get Help

Chapter 10 CallPilot system properties 115CallPilot Manager Set Up and Operation Guidemailbox on a CallPilot User interface, the telset plays a voice

Page 20 - 20 Chapter 1 Getting started

116 Chapter 10 CallPilot system propertiesN0027247N0027247

Page 21 - Chapter 2

117CallPilot Manager Set Up and Operation GuideChapter 11Dialing TranslationAbout Dialing TranslationDialing translation is a process by which the num

Page 22 - Starting CallPilot Manager

118 Chapter 11 Dialing TranslationN0027247N0027247Examples of Dialing Translation TablesThe following tables are examples of Dialing Translation Table

Page 23 - from CallPilot 100/150

Chapter 11 Dialing Translation 119CallPilot Manager Set Up and Operation GuideNetwork AccessThe Dialing Table Translation results in a number that can

Page 24 - System timeout

12 ContentsN0027247N0027247

Page 25

120 Chapter 11 Dialing TranslationN0027247N0027247Setting Dialing Translation propertiesSetting the Dialing Translation properties makes it easier to

Page 26

Chapter 11 Dialing Translation 121CallPilot Manager Set Up and Operation GuideTo review Dialing Translation Table entries1 Click the Configuration hea

Page 27 - Chapter 3

122 Chapter 11 Dialing TranslationN0027247N0027247

Page 28 - Subscriber mailboxes

123CallPilot Manager Set Up and Operation GuideChapter 12CallPilot Manager configurationEnabling keycodesYou can enable keycodes to increase the numbe

Page 29 - Guest mailboxes

124 Chapter 12 CallPilot Manager configurationN0027247N0027247Creating Access PasswordsAccess passwords control access to administration functions.Cre

Page 30 - Information mailboxes

Chapter 12 CallPilot Manager configuration 125CallPilot Manager Set Up and Operation GuideTo set the unit address and identification properties for Ca

Page 31

126 Chapter 12 CallPilot Manager configurationN0027247N0027247

Page 32 - Mailbox Class of Service

127CallPilot Manager Set Up and Operation GuideChapter 13CallPilot Manager operationsBacking up and restoring CallPilot informationYou can back up Cal

Page 33 - Mailbox options

128 Chapter 13 CallPilot Manager operationsN0027247N0027247To reset CallPilot for Business Communications Manager1 On a telephone on your system, pres

Page 34 - Auto-Login

Chapter 13 CallPilot Manager operations 129CallPilot Manager Set Up and Operation GuideChanging the Operator settingsSetting the Auto Attendant Status

Page 35 - Express Messaging Line

13CallPilot Manager Set Up and Operation GuideChapter 1Getting startedAbout this GuideThe CallPilot Manager Set Up and Operation Guide describes how t

Page 36 - Park and Page

130 Chapter 13 CallPilot Manager operationsN0027247N0027247Changing the Answer Lines StatusCallPilot can answer all your Central Office (CO) lines inc

Page 37 - Restricting Outdialing

Chapter 13 CallPilot Manager operations 131CallPilot Manager Set Up and Operation GuideResetting the Operator passwordYou can reset the Operator passw

Page 38 - Initializing a mailbox

132 Chapter 13 CallPilot Manager operationsN0027247N0027247Changing the Operator settings from a telephoneFrom a telephone you can:• set the Operator

Page 39

Chapter 13 CallPilot Manager operations 133CallPilot Manager Set Up and Operation GuideChanging the Operator passwordYou can change the Operator passw

Page 40

134 Chapter 13 CallPilot Manager operationsN0027247N0027247Changing the Operator default extensionWhen callers request to speak to your company Recept

Page 41 - Chapter 4

Chapter 13 CallPilot Manager operations 135CallPilot Manager Set Up and Operation GuideSetting the Business StatusThe Business Status setting override

Page 42 - Adding a Guest mailbox

136 Chapter 13 CallPilot Manager operationsN0027247N0027247Changing greetings or the Business Status from a remote telephoneYou can change a greeting

Page 43 - Adding an Information mailbox

Chapter 13 CallPilot Manager operations 137CallPilot Manager Set Up and Operation GuideSetting up line answeringCallPilot can answer all your Central

Page 44 - Adding many mailboxes

138 Chapter 13 CallPilot Manager operationsN0027247N0027247

Page 45 - About mailbox passwords

139CallPilot Manager Set Up and Operation GuideChapter 14Broadcast and Information messagesAbout Broadcast messagesYou can send a Broadcast message if

Page 46 - Changing mailbox settings

14 Chapter 1 Getting startedN0027247N0027247Fax AnsweringFax Answering lets outside callers send faxes to the main site telephone number. Fax Answerin

Page 47 - To edit a Class of Service

140 Chapter 14 Broadcast and Information messagesN0027247N0027247To record and send a Broadcast message - Norstar Voice MailTo record and send a Broad

Page 48 - Deleting a mailbox

Chapter 14 Broadcast and Information messages 141CallPilot Manager Set Up and Operation GuideInformation mailbox messagesYour business or departments

Page 49 - About Group Lists

142 Chapter 14 Broadcast and Information messagesN0027247N0027247Write the message down and practice reading it aloud. When you are confident the mess

Page 50

Chapter 14 Broadcast and Information messages 143CallPilot Manager Set Up and Operation GuideTo record an Information mailbox message1 Press ≤·°⁄.Foll

Page 51 - Adding a Group List

144 Chapter 14 Broadcast and Information messagesN0027247N0027247

Page 52 - To change a Group List

145CallPilot Manager Set Up and Operation GuideChapter 15Troubleshooting CallPilotThis chapter gives solutions to problems that can occur when you ope

Page 53 - Chapter 5

146 Chapter 15 Troubleshooting CallPilotN0027247N0027247External callers hear the wrong greetingIf external callers hear the wrong greeting, (for exam

Page 54

Chapter 15 Troubleshooting CallPilot 147CallPilot Manager Set Up and Operation GuidePersonalized greetings do not playPersonalized greetings do not pl

Page 55

148 Chapter 15 Troubleshooting CallPilotN0027247N0027247Incomplete messages are received in a mailbox, or “Message delivered” plays while recording a

Page 56

Chapter 15 Troubleshooting CallPilot 149CallPilot Manager Set Up and Operation GuideCallers who access a Park and Page node hear “The person you have

Page 57

Chapter 1 Getting started 15CallPilot Manager Set Up and Operation GuideUnified MessagingWith Unified Messaging subscribers can use their email applic

Page 58

150 Chapter 15 Troubleshooting CallPilotN0027247N0027247

Page 59

151CallPilot Manager Set Up and Operation GuideChapter 16CallPilot configuration tipsThis chapter describes system configuration enhancements that max

Page 60

152 Chapter 16 CallPilot configuration tipsN0027247N0027247Using Call Forward All Calls (CFAC)If a subscriber does not want to take any calls for a pe

Page 61 - Chapter 6

Chapter 16 CallPilot configuration tips 153CallPilot Manager Set Up and Operation GuideHow to set up CallPilot for different businessesThere are sever

Page 62 - Greeting Tables

154 Chapter 16 CallPilot configuration tipsN0027247N0027247Greeting Table 1 for On Your ToesCallPilot uses Greeting Table 1 to answer calls after four

Page 63 - Holiday List

Chapter 16 CallPilot configuration tips 155CallPilot Manager Set Up and Operation GuideCallPilot for a medium businessBridge Stone EngineeringCallPilo

Page 64

156 Chapter 16 CallPilot configuration tipsN0027247N0027247Greeting Table 1 for Bridge Stone EngineeringCallPilot uses Greeting Table 1 to answer call

Page 65

Chapter 16 CallPilot configuration tips 157CallPilot Manager Set Up and Operation GuideThe managersBridge Stone managers have a personal CO line that

Page 66 - About Holiday status

158 Chapter 16 CallPilot configuration tipsN0027247N0027247Automatic Set RelocationMust be set to No when changing the CallPilot extension and connect

Page 67 - About Company Greetings

Chapter 16 CallPilot configuration tips 159CallPilot Manager Set Up and Operation GuideDelayed Ring Transfer (DRT)To use CallPilot as a secondary line

Page 68 - Setting up a Greeting Table

16 Chapter 1 Getting startedN0027247N0027247Symbols and text conventionsThese symbols are used to Highlight critical information for the BCM system:Ca

Page 69

160 Chapter 16 CallPilot configuration tipsN0027247N0027247LinesIf a line programmed for the Auto Attendant appears on a set, it rings when CallPilot

Page 70 - Setting the business hours

Chapter 16 CallPilot configuration tips 161CallPilot Manager Set Up and Operation GuideTransfer CallbackCalls through the Auto Attendant that transfer

Page 71 - Assigning a menu repeat key

162 Chapter 16 CallPilot configuration tipsN0027247N0027247

Page 72 - Recording a Custom Menu

163CallPilot Manager Set Up and Operation GuideChapter 17Setting up CallPilot 100/150 as a Centralized Voicemail systemIf you have several Norstar sys

Page 73

164 Chapter 17 Setting up CallPilot 100/150 as a Centralized Voicemail systemN0027247N0027247Enabling External Initialization, Redirect DN and network

Page 74 - 4 Click the Submit button

Chapter 17 Setting up CallPilot 100/150 as a Centralized Voicemail system 165CallPilot Manager Set Up and Operation GuideConfiguring lines to be answe

Page 75 - About Touchtone Gate

166 Chapter 17 Setting up CallPilot 100/150 as a Centralized Voicemail systemN0027247N0027247

Page 76 - About the CLID Routing Table

167CallPilot Manager Set Up and Operation GuideAppendix ADefault configuration valuesThis appendix is a summary of the values that you can enter at th

Page 77

168 Appendix A Default configuration valuesN0027247N0027247 **Group List numbers are always three digits longNorstar Voice Mail interface feature code

Page 78

169CallPilot Manager Set Up and Operation GuideGlossaryAASee Auto Attendant.AdministrationThe tasks involved in maintaining CallPilot mailboxes, Greet

Page 79

Chapter 1 Getting started 17CallPilot Manager Set Up and Operation GuideThese conventions and symbols are used to represent the Business Series Termin

Page 80 - Configuring line answering

170 GlossaryN0027247N0027247Business StatusA setting that overrides the schedule of the Greeting Table and plays the Non-business greeting until turne

Page 81 - Chapter 7

Glossary 171CallPilot Manager Set Up and Operation GuideCustom Call RoutingCall Paths that let callers select options to direct their calls along path

Page 82

172 GlossaryN0027247N0027247GreetingsThere are three types of CallPilot Greetings: Company Greetings, Personal Mailbox Greetings and Information mailb

Page 83 - Planning a CCR Tree

Glossary 173CallPilot Manager Set Up and Operation GuideInitializing a mailboxPreparing a mailbox to receive messages. Initializing a mailbox includes

Page 84 - About CCR Tree structure

174 GlossaryN0027247N0027247Message Waiting NotificationMessage Waiting Notification provides subscribers with the message notification “Message for y

Page 85 - Park and Page node

Glossary 175CallPilot Manager Set Up and Operation GuidePath numberAn identification number assigned to a Path on each CCR Tree. The number represents

Page 86 - An example of a CCR Tree

176 GlossaryN0027247N0027247System Administrator MailboxOne of the two Special Mailboxes. It is used by the System Administrator for sending Broadcast

Page 87 - Chapter 8

177CallPilot Manager Set Up and Operation GuideIndexAAccess passwordsContact Center 124modem 124Afternoon Greeting 70Alternate extension 35Alt

Page 88 - To create a Home menu node

178 IndexN0027247N0027247Message Usage 112Port Usage/Call Handling 108System Configuration 110starting from Business Communications Manager 22

Page 89 - To create a Home Mailbox node

Index 179CallPilot Manager Set Up and Operation Guidearea code 119example table 118, 119long distance access code 119Network Access 119overvie

Page 90 - Adding nodes to the Home node

18 Chapter 1 Getting startedN0027247N0027247About Nortel Business Series Terminal telephone buttonsThis table shows the Nortel Business Series Termina

Page 91 - Adding an Information node

180 IndexN0027247N0027247Initializing a mailbox 38Intercom numbers, CallPilot Feature Compatibility 159LLanguage choice, CallPilot Feature Compati

Page 92 - Adding a Mailbox node

Index 181CallPilot Manager Set Up and Operation GuideOutdial type 34PParametersaccess code 119area code 119long distance access code 119reply

Page 93 - Adding a Transfer node

182 IndexN0027247N0027247accessing a line or line pool 146Auto Attendant 145Call Display Information 145CallPilot 145CCR Tree 148Company Dir

Page 94 - Adding a Park and Page node

Chapter 1 Getting started 19CallPilot Manager Set Up and Operation GuideRelated PublicationsThis section provides a list of additional documents refer

Page 95 - To add a Park and Page node

Copyright © 2006 Nortel Networks, All Rights ReservedThe information in this document is subject to change without notice. The statements, configurati

Page 96

20 Chapter 1 Getting startedN0027247N0027247Getting Help from a specialist by using an Express Routing CodeTo access some Nortel Technical Solutions C

Page 97

21CallPilot Manager Set Up and Operation GuideChapter 2Using CallPilot ManagerRequirements for CallPilot ManagerCallPilot Manager operates on a CallPi

Page 98 - Testing a CCR Tree

22 Chapter 2 Using CallPilot ManagerN0027247N0027247If not all the CallPilot settings shown in this guide appear in your browser:• refresh the browser

Page 99

Chapter 2 Using CallPilot Manager 23CallPilot Manager Set Up and Operation Guide5 Click the Administrator Applications link.The Administrator Applicat

Page 100 - Disabling a CCR Tree

24 Chapter 2 Using CallPilot ManagerN0027247N0027247About the CallPilot Manager interfaceSystem timeoutA CallPilot Manager session times out after 20

Page 101 - Deleting a CCR Tree

Chapter 2 Using CallPilot Manager 25CallPilot Manager Set Up and Operation GuideResetting the System Administrator passwordIf you have a Business Comm

Page 102 - N0027247N0027247

26 Chapter 2 Using CallPilot ManagerN0027247N0027247

Page 103 - Chapter 9

27CallPilot Manager Set Up and Operation GuideChapter 3CallPilot mailboxesAbout installing mailboxesYou install mailboxes by enabling a keycode. The k

Page 104 - Mailbox Information Report

28 Chapter 3 CallPilot mailboxesN0027247N0027247General Delivery MailboxThe General Delivery Mailbox is your company mailbox. It is created automatica

Page 105

Chapter 3 CallPilot mailboxes 29CallPilot Manager Set Up and Operation GuideGuest mailboxesA Guest mailbox is a Subscriber mailbox without a primary e

Page 106 - All Mailbox Activity Report

3CallPilot Manager Set Up and Operation GuideTask ListGetting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 107 - CCR Tree Usage Report

30 Chapter 3 CallPilot mailboxesN0027247N0027247After you record the announcement, record a Company Greeting that tells callers about the mailbox. For

Page 108

Chapter 3 CallPilot mailboxes 31CallPilot Manager Set Up and Operation Guide• Assign the Operator as the transfer point for all Information mailbox in

Page 109 - Fax Usage Report

32 Chapter 3 CallPilot mailboxesN0027247N0027247Mailbox Class of ServiceClass of Service (COS) values reduce the amount of programming you do when you

Page 110 - System Configuration Report

Chapter 3 CallPilot mailboxes 33CallPilot Manager Set Up and Operation GuideClass of Service default valuesTable 1 shows the Class of Service default

Page 111

34 Chapter 3 CallPilot mailboxesN0027247N0027247Company DirectoryThe Company Directory is an internal voice list that contains the spoken names of mai

Page 112 - Resetting Mailbox statistics

Chapter 3 CallPilot mailboxes 35CallPilot Manager Set Up and Operation GuideAlternate extensionYou can assign up to five alternate extensions to each

Page 113 - Chapter 10

36 Chapter 3 CallPilot mailboxesN0027247N0027247The prime set for the Express Messaging Line must be set to the voicemail DN. The line must not ring a

Page 114

Chapter 3 CallPilot mailboxes 37CallPilot Manager Set Up and Operation GuideWhile a call is parked the caller hears a hold tone or music on hold, depe

Page 115

38 Chapter 3 CallPilot mailboxesN0027247N0027247Initializing a mailboxInitializing a mailbox prepares your mailbox to receive messages. A mailbox cann

Page 116

Chapter 3 CallPilot mailboxes 39CallPilot Manager Set Up and Operation GuideChecking which mailbox interface you useCallPilot supports two interfaces:

Page 117 - Chapter 11

4 Task ListN0027247N0027247To configure answering for several lines ...80Custom Ca

Page 118 - numbers

40 Chapter 3 CallPilot mailboxesN0027247N0027247

Page 119 - Network Access

41CallPilot Manager Set Up and Operation GuideChapter 4Working with mailboxesAdding a Subscriber mailboxTo create multiple Subscriber mailboxes, refer

Page 120 - Translation Table entries

42 Chapter 4 Working with mailboxesN0027247N002724715 Select the Enable Call Screening check box to assign screened transfers to the mailbox owneror c

Page 121 - Table entry

Chapter 4 Working with mailboxes 43CallPilot Manager Set Up and Operation Guide10 Select the Display In Directory check box if you want the mailbox ow

Page 122

44 Chapter 4 Working with mailboxesN0027247N00272476 In the Last Name and the First Name boxes, type a name for the mailbox. The combined characters f

Page 123 - Chapter 12

Chapter 4 Working with mailboxes 45CallPilot Manager Set Up and Operation GuideTo add multiple mailboxes1 Click the Mailbox Administration heading.2 C

Page 124 - Creating Access Passwords

46 Chapter 4 Working with mailboxesN0027247N0027247Checks for trivial passwords are performed the first time subscribers log into their mailbox after

Page 125 - for CallPilot 100/150

Chapter 4 Working with mailboxes 47CallPilot Manager Set Up and Operation Guide• edit a Class of ServiceTo reset a mailbox password1 Click the Mailbox

Page 126

48 Chapter 4 Working with mailboxesN0027247N00272475 If you want to change the maximum mailbox message time, in the Max Mailbox Msg Time box type a va

Page 127 - Chapter 13

Chapter 4 Working with mailboxes 49CallPilot Manager Set Up and Operation GuideYou cannot delete a mailbox if:• it is currently in use• it is a target

Page 128

Task List 5CallPilot Manager Set Up and Operation GuideTo change the Operator default extension ...

Page 129

50 Chapter 4 Working with mailboxesN0027247N0027247902 Shipping 227221Group List number Name Mailbox number

Page 130 - and presents each caller

Chapter 4 Working with mailboxes 51CallPilot Manager Set Up and Operation GuideAdding a Group ListA mailbox must be initialized before you can add it

Page 131

52 Chapter 4 Working with mailboxesN0027247N0027247Changing a Group ListYou can change a Group List name and members at any time. You cannot change a

Page 132 - To set the Operator status

53CallPilot Manager Set Up and Operation GuideChapter 5Recording greetings, prompts and namesWith CallPilot Manager you can:• record and listen to gre

Page 133

54 Chapter 5 Recording greetings, prompts and namesN0027247N0027247To record a greeting, prompt or name using a telephone handsetFor best results, use

Page 134

Chapter 5 Recording greetings, prompts and names 55CallPilot Manager Set Up and Operation Guide10 If you want to enter a caption for the greeting, cli

Page 135 - To set the Business Status

56 Chapter 5 Recording greetings, prompts and namesN0027247N0027247Recording a greeting, prompt, or name using the CallPilot PlayerYou can use CallPil

Page 136 - Norstar Voicemail Interface:

Chapter 5 Recording greetings, prompts and names 57CallPilot Manager Set Up and Operation Guide4 Record your greeting, name or prompt into the microph

Page 137 - To assign Answer Lines

58 Chapter 5 Recording greetings, prompts and namesN0027247N0027247Importing greetings, prompts or namesYou can import a previously recorded greeting,

Page 138

Chapter 5 Recording greetings, prompts and names 59CallPilot Manager Set Up and Operation Guide15 Click the Submit button.Exporting greetings, prompts

Page 139 - Chapter 14

6 Task ListN0027247N0027247

Page 140

60 Chapter 5 Recording greetings, prompts and namesN0027247N0027247

Page 141 - Information mailbox messages

61CallPilot Manager Set Up and Operation GuideChapter 6Setting up the Auto AttendantAbout the Auto AttendantThe Auto Attendant can answer your company

Page 142

62 Chapter 6 Setting up the Auto AttendantN0027247N0027247Greeting TablesA Greeting Table stores the recordings that Auto Attendant plays to callers.

Page 143

Chapter 6 Setting up the Auto Attendant 63CallPilot Manager Set Up and Operation GuideGreeting Tables that use the alternate languageIf you use two la

Page 144

64 Chapter 6 Setting up the Auto AttendantN0027247N0027247To add an entry to the Holiday List1 Click the Auto-Attendant heading.The Lines Administrati

Page 145 - Chapter 15

Chapter 6 Setting up the Auto Attendant 65CallPilot Manager Set Up and Operation Guide4 Click the Change link for the New Item.The Holiday Setup page

Page 146

66 Chapter 6 Setting up the Auto AttendantN0027247N0027247About Holiday statusThe Status column in the Holiday List shows the status of the holidays.

Page 147

Chapter 6 Setting up the Auto Attendant 67CallPilot Manager Set Up and Operation GuideTo change an entry in the Holiday List1 Click the Auto-Attendant

Page 148

68 Chapter 6 Setting up the Auto AttendantN0027247N0027247If you use a Primary and Alternate Language, record the option · instruction in the Alternat

Page 149

Chapter 6 Setting up the Auto Attendant 69CallPilot Manager Set Up and Operation GuideAssigning greetings to Greeting TablesIn a Greeting Table you ca

Page 150

7CallPilot Manager Set Up and Operation GuideContentsChapter 1Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 151 - Chapter 16

70 Chapter 6 Setting up the Auto AttendantN0027247N0027247Setting the business hoursSetting the business hours determines when each greeting is played

Page 152 - To Call Forward All Calls

Chapter 6 Setting up the Auto Attendant 71CallPilot Manager Set Up and Operation GuideAssigning a language preferenceAfter you assign greetings to the

Page 153 - The central receptionist

72 Chapter 6 Setting up the Auto AttendantN0027247N0027247Auto Attendant MenuThe Auto Attendant Menu plays after the Company Greeting, and when an int

Page 154 - The Costume Room

Chapter 6 Setting up the Auto Attendant 73CallPilot Manager Set Up and Operation GuideSetting the Auto Attendant propertiesThis feature controls the A

Page 155 - Bridge Stone Engineering

74 Chapter 6 Setting up the Auto AttendantN0027247N00272474 Click the Submit button.Starting CCR Tree feature codeThis box is for the three-digit star

Page 156

Chapter 6 Setting up the Auto Attendant 75CallPilot Manager Set Up and Operation GuideAbout Touchtone GateTouchtone Gate is a feature that allows Call

Page 157 - Feature compatibility

76 Chapter 6 Setting up the Auto AttendantN0027247N0027247The Touchtone Gate voice prompt is not played to internal callers. For internal callers on C

Page 158

Chapter 6 Setting up the Auto Attendant 77CallPilot Manager Set Up and Operation GuideCLID Routing overviewIf an incoming call has a CLID value that m

Page 159

78 Chapter 6 Setting up the Auto AttendantN0027247N0027247Telephone numbers in the CLID Routing Table are sorted in numerical order, from the longest

Page 160

Chapter 6 Setting up the Auto Attendant 79CallPilot Manager Set Up and Operation Guide• a Greeting Table, select the Greeting Table option and from th

Page 161 - Transfer Callback

8 ContentsN0027247N0027247Adding an Information mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Adding

Page 162

80 Chapter 6 Setting up the Auto AttendantN0027247N0027247Configuring line answeringThe system can answer all your incoming lines, or just the lines y

Page 163 - Chapter 17

81CallPilot Manager Set Up and Operation GuideChapter 7Custom Call RoutingAbout Custom Call RoutingWith Custom Call Routing (CCR) you can replace Auto

Page 164 - 3 Click the Submit button

82 Chapter 7 Custom Call RoutingN0027247N0027247To build a CCR Tree you start by creating the options presented in the Home node. You can include up t

Page 165 - Centralized Voicemail notes

Chapter 7 Custom Call Routing 83CallPilot Manager Set Up and Operation GuideExample of a Home nodePlanning a CCR TreeTo plan a CCR Tree1 Identify the

Page 166

84 Chapter 7 Custom Call RoutingN0027247N0027247About CCR Tree structureHome nodeAfter the Company Greeting, a caller hears the Home node message for

Page 167 - Appendix A

Chapter 7 Custom Call Routing 85CallPilot Manager Set Up and Operation GuideSub-menuA sub-menu is any menu that callers hear after the Home node. Sub-

Page 168

86 Chapter 7 Custom Call RoutingN0027247N0027247An example of a CCR Tree MailboxTo be included on our mailing list leave your name and address after t

Page 169 - Glossary

87CallPilot Manager Set Up and Operation GuideChapter 8Working with CCR TreesBuilding a CCR TreeYou can record your CCR Tree programming in the CCR Tr

Page 170 - 170 Glossary

88 Chapter 8 Working with CCR TreesN0027247N0027247To create a Home menu node1 Click the Custom Call Routing heading.The CCR Tree Administration page

Page 171 - Glossary 171

Chapter 8 Working with CCR Trees 89CallPilot Manager Set Up and Operation Guidefollow the steps in “Importing greetings, prompts or names” on page 58

Page 172 - 172 Glossary

Contents 9CallPilot Manager Set Up and Operation GuideChapter 7Custom Call Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Page 173 - Glossary 173

90 Chapter 8 Working with CCR TreesN0027247N00272477 Click the Submit button.Copying a CCR TreeIf you want to create a CCR Tree that is similar to ano

Page 174 - 174 Glossary

Chapter 8 Working with CCR Trees 91CallPilot Manager Set Up and Operation GuideCallers can press ⁄ to hear more options, such as:To hear our weekly sp

Page 175 - Glossary 175

92 Chapter 8 Working with CCR TreesN0027247N00272474 Click the Change link for the Information node.The CCR Information Node Properties page appears.5

Page 176 - 176 Glossary

Chapter 8 Working with CCR Trees 93CallPilot Manager Set Up and Operation Guide• Home: returns the call to the Home node prompt• Disconnect: disconnec

Page 177

94 Chapter 8 Working with CCR TreesN0027247N0027247£fififi⁄¤‹›fififi⁄¤‹› is the telephone number dialedFor information on preventing unauthorized calls usin

Page 178

Chapter 8 Working with CCR Trees 95CallPilot Manager Set Up and Operation GuideTo add a Park and Page node1 Click the Custom Call Routing heading.The

Page 179

96 Chapter 8 Working with CCR TreesN0027247N002724712 Click the Voic e buttons for the Primary and Alternate prompts and record your primary and alte

Page 180

Chapter 8 Working with CCR Trees 97CallPilot Manager Set Up and Operation GuideCreating Customized Digits recordingsYou can record customized recordin

Page 181

98 Chapter 8 Working with CCR TreesN0027247N0027247Assigning a CCR Tree to a Greeting TableBefore incoming callers can access a CCR Tree, you must ass

Page 182

Chapter 8 Working with CCR Trees 99CallPilot Manager Set Up and Operation GuideOne button access to CCR treesAfter you create a CCR Tree, you can prog

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